Purpose of Accreditation

Why should a records center, archives, or library consider getting accredited?

The General Conference Archives, part of the Office of Archives, Statistics, and Research, serves as archives and records center for the General Conference headquarters. In addition, it supports the world of record-keeping in the 13 world divisions of the General Conference, and has been mandated by the world Church to coordinate, supervise, and provide quality control to denominational archives and records centers and research centers around the world. Deriving its authority from General Conference Working Policy (BA 70 – Retention & Safeguarding of Records) and Executive Committee actions, ASTR has a track record of visiting division headquarters, providing counsel, training seminars and records-management consultancy to support division efforts in establishing and maintaining records-management programs. In a desire to develop this support further, and to provide benchmarks for records-management at all levels, ASTR has developed this Accreditation Program.

Why Accreditation?

The task of accreditation is based on the philosophy that each denominational entity, operated in the name of the Seventh-day Adventist Church, assumes the dual responsibility of fulfilling the expectations of its constituency and of supporting the church’s mission. Accreditation of an institution by ASTR signifies that the institution has a purpose appropriate to service the record-keeping needs of those in its constituency and has the resources, programs, and services sufficient to accomplish the institution’s goals

Accreditation plays a significant role in fostering confidence in the record-keeping of the church and its various entities. Accreditation serves to maintain minimum standards, enhance institutional effectiveness, and provide inter-institutional recognition.

Benefits of Accreditation

  • Accreditation optimizes record content, record quality and record accessibility. The foremost benefit is that your record holdings are now systematically maintained in a manner consistent not just with ASTR’s holdings and recommendations, but in a manner that best facilitates your staff and external records researcher’s accessing those records. Your records are now kept in a systematic manner that best ensures that this records are accessible each and every time they are needed
  • Accreditation improves record-keeping processes while enhancing the skills and knowledge of your staff. With your records maintained in accordance with ASTR recommendations, all of your records staff members are now trained to perform the same activities each and every time. This unanimity in performance ensures that your department’s record keeping is professionally organized and operated
  • Accreditation reflects achievement, and facilitates the best way to ensure maintaining the unique history and heritage that those records comprise. Organizing and maintaining your holdings in a manner consistent with accreditation standards evidences that you have strived to reach a level of achievement commensurate with only the best record-keeping centers within the world church. It evidences that you were committed to, and achieved, a measure of excellence
  • Accreditation demonstrates your desire for excellence in the record-keeping profession. Your attainment of accreditation reflects the fact that you are committed to a record-keeping performance that is globally recognized by ASTR. It signifies that you want the very best in your record-keeping and practices, and have done what is necessary to earn that hallmark.
  • Accreditation ensures greater professional recognition from peer facilities while promoting peer efforts to also gain accreditation. Your path to accreditation encourages a cycle towards record-keeping excellence. As Church record-keeping facilities around the world become aware of the accreditation process they will recognize the professional achievement involved in attaining accreditation. As record-keeping facilities gain accreditation the more that other record-keeping facilities become aware of the process. The more that other record-keeping facilities become aware of the process and peer recognition of that achievement, the more that record-keeping facilities will want to gain accreditation.